Absence Request Policy and Form

      1. Any absences by students of one day or less per rotation should be handled by the student and the preceptor. In these instances it is the preceptor’s responsibility to specify and outline a plan for the make-up of the missed day.
      2. Any absences in excess of one day per rotation will require completion of an “Absence Request” form (attached). If possible (advance knowledge of an absence), this form should be submitted to the preceptor and Ms. Anna Schmotzer in the Experiential Learning Office at least six weeks prior to the scheduled absence. In the event the absence is not scheduled, the form should be submitted, in duplicate, to the preceptor and Ms. Anna Schmotzer in the Experiential Learning Office within three days of the student’s return. It is the Experiential Learning Committee’s responsibility, working with the preceptor, to determine if the student can successfully make-up the rotation and outline a plan for the make-up of the missed days.
      3. Days missed due to interviews and attending professional meetings (e.g., ASHP Midyear, AMCP Nexus, APhA, PPA) are considered absences and the guidelines outlined previously should be followed. Students must discuss interview schedules and professional meetings with their preceptor six weeks before the meeting. The guidelines outlined in item #1 and #2 must be followed.
        • Additionally, if the student is attending a professional meeting during a scheduled APPE rotation, by the Monday following the end of that specific rotation, the students must submit the following documentation to their assessment and presentation portfolio:
          • One-page reflection describing activities in which the student participated at the meeting, how the meeting contributed to the student’s learning, and which curricular outcomes that the meeting helped the student to achieve. The student should also post the project presented at the meeting, if applicable (e.g., the poster, the presentation).
            • Assessment portfolio: post under most relevant outcome
            • Presentation portfolio: post under APPE rotation where time was missed or in Professional Meetings section

 

Absence Policy Request and Form