The purpose of this work spec is to spell out the steps involved when a student has an official name change.
Trigger: Registrar/Student Services is alerted of a student name change.
Note: there is not yet clarity of how or when the registrar ought to be notified. Is this by the student? Is it before or after the student’s name has been changed in PeopleSoft? This part can be sorted out by Student Services, or other appropriate persons.
This work spec also may be missing others within the school who may need to know of the name change, such as susan Parnell who makes up the student groups. Are there others?
- Registrar or director, goes into RxStudent DB and makes the name change
- Person making the change then alerts Matt Freidhoff and others to make change.
- Matt uses Cheryl’s email as trigger to change name drop down in Qualtrics survey, and any other places he needs to make a change.
- Matt alerts Thomas Waters that the name has been changed in Qualtrics.
- Thomas looks at next update time for the specific PittForms DB. After that has run, uses “Find/Replace” to make the name change in field: “_2” or “QID2” depending on which DB it is.
- Thomas emails the student, alerting them the change has been made.
- Thomas replies to Cheryl’s original email so she is aware that the loop is closed.